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YOUR IDEAS AND VISIONS

MOLDED TO PERFECTION

GDPR

Data Protection Policy in
accordance with GDPR

I. Name and address of the controller

The controller within the meaning of the General Data Protection Regulation and other national data protection laws of the Member States and other data protection law provisions is

 

POLAR-FORM Werkzeugbau GmbH

Karl-Kammer-Strasse 11

D-77933 Lahr

Germany

Tel.: 07821-9503-0

E-mail: info@polar-form.de

Website: www.polar-form.de

II. Name and address of the data protection officer

The data protection officer of the controller is

 

Jörg Oertel

See above for address

E-mail: dsb@polar-form.de

III. General information about data processing

​1. Scope of processing personal data

As a matter of principle, we only process the personal data of our users insofar as this is required to provide the website in good working order and to provide our content and render our services.  The personal data of our users are normally only processed following consent by the user. An exception applies in cases in which obtaining prior consent is not possible for actual reasons and processing the data is permitted by way of statutory requirements.

​2.  Legal basis for the processing of personal data

Insofar as we obtain consent of the data subjects for the processing operations involving personal data, Article 6(1) Point a EU General Data Protection Regulation (GDPR) applies as a legal basis.

In the case of processing personal data that is required to execute a contract and the data subject is a contracting party to such a contract, Article 6(1) Point b GDPR applies as the legal basis. This also applies to processing operations that are required to perform pre-contractual measures.

 

Where processing personal data is required to honour a legal obligation that applies to our company, Article 6(1) Point c GDPR applies as the legal basis.

In the event that vital interests of the data subject or another natural person render the processing of personal data necessary, Article 6(1) Point d GDPR applies as the legal basis.

If the processing is required to safeguard a justified interest on the part of our company or a third party, and if the interests, basic rights and fundamental freedoms of the data subject do not override the former, Article 6(1) Point f GDPR shall apply as the legal basis for the processing.

3. Deleting data and storage period

The data subject’s personal data shall be deleted or blocked as soon as the purpose for the storage becomes inapplicable. Storage may apply beyond this if this was proposed by the European or national legislator in Union law orders, laws or other requirements to which the controller is subject. Blocking or deleting the data shall also apply if a storage period specified by the stated standards expires unless there is a necessity for further storage of the data for entering into or executing a contract.

IV. Provision of the website and creating log files

​1.       Description and scope of the data processing

Whenever our website is visited, our system automatically records data and information about the computer system of the requesting computer. In that respect the following data a

re collected:

  1. Information about the browser type and the used version

  2. The user's operating system

  3. The user’s Internet Service Provider

  4. The user’s IP address

  5. Date and time of the access

  6. Websites via which the user's system gains access to our website

  7. Websites that the user's system visits via our website
     

The data are similarly stored in the log files of our system. Such data are not stored in conjunction with the user's other personal data.

 

2. Legal basis for the data processing

 

The legal basis for the temporary storage of the data and the log files is Article 6(1) Point f GDPR.

 

3. Data processing purpose

The temporary storage of the IP address by the system is required to facilitate the presentation of the website on the user’s computer. To that end the user's IP address needs to be stored for the duration of the session.

 

Data are stored in the log files to guarantee the good working order of the website. In addition, we use the data to optimise the website and guarantee the security of our IT systems. In this context the data are not evaluated for marketing purposes.

 

These purposes also constitute a justified interest on our part in processing data in accordance with Article 6(1) Point f GDPR.

4. Storage duration

The data are deleted as soon as they are no longer required for the purpose of their collection. In the case of recording the data to present the website, this shall be deemed the case if the respective session has ended.

 

In the case of storing the data in log files, this is deemed the case at the latest after fourteen days. Storage beyond this period is possible. In such a case, the user’s IP address shall be deleted or rendered anonymous so that attributing such an IP address to the requesting client is no longer possible.

5. Option of withdrawing consent and rectification

Collecting such data to present the website and storing the data in log files are absolutely necessary to operate the website.
As a result, the user has no option in which to withdraw consent. 

V. Application of cookies

​1. Description and scope of the data processing

Our website uses Cookies. Cookies are text files that are stored in the internet browser or by the internet browser on the user’s computer system. If a user visits a website, a Cookie can be stored on the user’s operating system. Such a Cookie contains a character string that facilitates a unique identification of the browser when the website is next visited. We use Cookies to make our website more user-friendly. Some elements of our website necessitate the option of being able to identify the requesting browser including following a move to a different website.

2. Legal basis for the data processing

The legal basis for the processing of personal data and the use of Cookies is Article 6(1) Point f GDPR.

3. Data processing purpose

The purpose of using Cookies that are required at a technical level is to make it easier for users to use websites. Some functions on our website cannot be made available without the use of Cookies. For this to be the case, the browser needs to be capable of being recognised after the user visits a different website.

4. Storage duration, option of withdrawing consent and rectification

Cookies are stored on the user's computer and forwarded from there to our page. Therefore, as a user you are fully in control of the use of Cookies. By changing the settings in your internet browser, you can deactivate or restrict the transfer of Cookies. Cookies that have already been stored can be deleted at any time. This may also be done by automatically. If Cookies are deactivated with regard to our website, it may be case that not all website functions will be available for use.

VI. Contact form and e-mail contact

 

​1. Description and scope of the data processing

 

On our website we provide a contact form that can be used to establish contact electronically. If a user makes use of this, the following data are entered voluntarily in the entry window and forwarded to us and then stored by us. Such data area

  • First and surname

  • Telephone number

  • E-mail address

Your consent is obtained in respect of processing the data as part of the sending procedure, and reference is made to this Data Protection Policy.

 

Alternatively, you can establish contact via the stated e-mail address. In such a case, the user's personal data forwarded by e-mail are stored.

In this context, the data are not forwarded to third parties. The data are used exclusively to process the conversation.

2. Legal basis for the data processing

The legal basis for processing the data in the case of obtaining the user's consent is Article 6(1) Point a GDPR.

 

The legal basis for processing the data that are forwarded during the course of sending an e-mail is Article 6(1) Point f GDPR. If the e-mail contact is aimed at entering into a contract, the additional legal basis for the processing is Article 6(1) Point b GDPR.

3. Data processing purpose

Processing the personal data from the entry window is intended solely for processing cases in which contact is established. In the event of establishing contact by e-mail, this also constitutes a justified interest in processing the data.

4. Storage duration

The data are deleted as soon as they are no longer required to achieve their purpose. With regard to personal data from the entry window of the contact form and personal data that have been sent via e-mail, this is the case if the respective conversation with the user has ended. The conversation is deemed to have ended if, based on the circumstances, it is clear that the respective matter has been conclusively clarified.

5. Option of withdrawing consent and rectification

The user has the option at any time of withdrawing their consent to the processing of the personal data. If the user establishes contact with us by e-mail, he or she can object to the storage of their personal data at any time. In such a case, the conversation cannot be continued.

With regard to withdrawing consent, sending a basic e-mail to the e-mail address stated in the Publication details is sufficient.

Any personal data that have been stored during the course of establishing contact shall be deleted in this context.

VII. Google Analytics

This website uses the “Google Analytics” service, which is provided by Google Inc. (1600 Amphitheatre Parkway Mountain View, CA 94043, USA) to analyse website use by users. The Service uses Cookies, text files that are stored on your terminal. The information collected by the Cookies is normally sent to a Google server in the US and stored there.

On this website, we render the IP details anonymous. The IP address of the users is shortened within the Member States of the EU and the European Economic Area. Establishing a link to your person is inapplicable as a result of such shortening of the IP details.

As part of the agreement on order data processing, which the website operators have entered into with Google Inc., Google Inc. uses the collected information to evaluate the website use and the website activity, ­and­ renders services associated with the internet use. 

You have the option to prevent the storage of the Cookies on your terminal by adjusting your browser settings accordingly. There is no guarantee that you will be able to gain access to all the functions of this website without restrictions if your browser does not permit Cookies.

Furthermore, by way of a browser plug in you can prevent the information collected by Cookies (including your IP address) being sent to Google Inc. or being used by Google Inc. The following link takes you to the corresponding plug in: https://tools.google.com/dlpage/gaoptout?hl=de

Here you can find more information about how Google Inc. uses data: https://support.google.com/analytics/answer/6004245?hl=de

VIII. Rights of the data subject

If your personal data are processed, you are the data subject within the meaning of GDPR and you have the following rights in respect of the controller:

1.  Right to obtain information

You have the right to obtain from the controller confirmation as to whether or not personal data concerning you are being processed by us.

Where that is the case, you have the right to obtain the following information from the controller:

(1) The purposes for which the personal data are processed;

(2) The categories of personal data concerned;

(3) The recipients or categories of recipient to whom your personal data have been or will be disclosed, in particular recipients in third countries or international organisations;

(4) Where possible, the envisaged period for which your personal data will be stored, or, if not possible, the criteria used to determine that period;

(5) The existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning you or to object to such processing;

(6) The right to lodge a complaint with a supervisory authority;

(7) Where the personal data are not collected from the data subject, any available information as to their source;

(8) the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

You have the right to be informed whether or not your personal data are transferred to a third country or to an international organisation. In this context, you have the right to be informed of the appropriate safeguards pursuant to Article 46 GDPR relating to the transfer.

2. Right to rectification

You have the right rectification and/or the completion of incomplete personal data by the controller provided the processed personal data apply to you, are incorrect or incomplete. The controller is to rectify the data without delay.

3. Right to restriction of processing

You have the right to obtain from the controller restriction of processing of your personal data under the following conditions:

(1) You contest the accuracy of the personal data is contested, for a period enabling the controller to verify the accuracy of the personal data;

(2) The processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;

(3) The controller no longer needs the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defence of legal claims, or

(4) If you have objected to processing pursuant to Article 21(1) GDPR pending the verification whether the legitimate grounds of the controller override your reasons.

If the processing of your personal data has been restricted, such data may only be processed – apart from the storage of such data – following your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or a Member State.

If the restriction of the processing was restricted in accordance with the aforementioned requirements, you shall be notified by the controller before the restriction shall be lifted.

4. Right to erasure

a)     Obligation to erase

You have the right to obtain from the controller the erasure of personal data concerning you without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:

(1) Your personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.

(2) You withdraw consent on which the processing is based according to Point (a) of Article 6(1), or point (a) of Article 9(2), GDPR, and where there is no other legal ground for the processing.

(3) You object to the processing pursuant to Article 21(1) and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 21(2).

(4) Your personal data have been unlawfully processed.

(5) Your personal data have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.

(6) Your personal data have been collected in relation to the offer of information society services referred to in Article 8(1) GDPR.

b) Information forwarded to third parties

Where the controller has made your personal data public and is obliged pursuant to Article 17(1) GDPR to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing your personal data that you have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.

c) Exceptions

The right to erasure shall not apply where processing is required

(1) To exercise the right of freedom of expression and information;

(2) To honour a legal obligation that necessitates processing in accordance with the law of the Union or the Member States to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;

 

(3) On the grounds of public interest in the area of public health in accordance with Article 9(2) Points h and i as well as Article 9(3) GDPR;

 

(4) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 98(1) GDPR provided the right stated in section a) is likely to render the realisation of the goals of such processing impossible or have a serious detrimental effect on it, or

 

(5) To establish, exercise or defend legal claims

 

5. Right to information

If you have exercised the right to the rectification, erasure or restriction of processing in dealings with the controller, the controller undertakes to notify all recipients to whom your personal data have been disclosed of such rectification or deletion of data or restriction of processing unless it proves impossible or would involve a disproportionate effort.

In dealings with the controller, you have the right to be informed of such recipients.

6. Right to data portability

You have the right to receive the personal data concerning you, which you have provided to a controller, in a structured, commonly used and machine-readable format. In addition, you have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where:

1) The processing is based on consent pursuant to Pint (a) of Article 6(1) or Pint (a) of Article 9(2) or on a contract pursuant to Pint (b) of Article 6(1); and

(2) The processing is carried out by automated means.

In exercising your right to data portability pursuant to paragraph 1, you additionally have the right to have the personal data transmitted directly from one controller to another, where technically feasible. This may not adversely affect freedoms and rights of other persons.

 

The right to data portability shall not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7. Right to object

You have the right to object, on grounds relating to his or her particular situation, at any time to processing of personal data concerning him or her which is based on point (e) or (f) of Article 6(1). This also applies to profiling based on those provisions. The controller shall no longer process the personal data unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.

 

Where your personal data are processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing. This also applies to profiling to the extent that it is related to such direct marketing. Where you object to processing for direct marketing purposes, the personal data shall no longer be processed for such purposes. In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, you may exercise your right to object by automated means using technical specifications.

8. Right to withdraw the data protection law declaration of consent

You have the right to withdraw your data protection law declaration of consent at any time. Withdrawing the consent does not affect the legality of the processing that applied as a result of the consent up until the withdrawal.

 

9. Automated decision in an individual case, including profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This shall not apply if the decision

(1) Is necessary for entering into, or performance of, a contract between you and a data controller;

(2) Is authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests; or

(3) Is based on your explicit consent.

However, these decisions may not be based on special categories of personal data in accordance with Article 9(1) GDPR provided Article 9(2) Point a or g GDPR does not apply and appropriate measures have been adopted for the protection of the rights and freedoms and your justified interests.

In the cases referred to in Points (a) and (c), the data controller shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express your point of view and to contest the decision.

10. Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of your personal data infringes on GDPR.

The supervisory authority at which a complaint is lodged shall inform the complainant of the status and outcome of the complaint, including the option of a judicial remedy in accordance with Article 78 GDPR.

 

11. Providing the Homepage

​This website was created with Wix.com Ltd. Namal 40, 6350671 Tel Aviv, Israel ("Wix") and is hosted on its servers. Wix takes physical, electronic and technical measures to protect the personal data of its users and any visitors to the website. Please read the Wix data privacy statement, which can be accessed here http://de.wix.com/about/privacy.

 

Wix.com is a certified member of the EU-US Privacy Shield Framework. Wix.com has therefore committed to handling all personal data obtained from Member States of the European Union pursuant to the Privacy Shield Framework according to its guiding principles. Further information on the Privacy Shield Framework can be found on the US Department of Commerce Privacy Shield List at [https://www.privacyshield.gov].

 

Wix.com shall accept responsibility for the processing of personal data obtained within the Privacy Shield Framework and subsequently transfer this to a third party operating as a representative on its behalf in the name of Wix.com. In the event of any personal data being transferred from the EU, including the liability provisions for the transfer, Wix.com shall act pursuant to the principles of the Privacy Shield.

 

In respect of personal data which is obtained or transferred pursuant to the Privacy Shield Framework, Wix.com shall be subject to the regulatory and enforcement powers of the U.S. Federal Trade Commission (FTC). In certain situations, Wix.com may also be required to disclose personal data by order of an official authority, including for the purpose of complying with provisions on national security or for legal prosecution.

 

Karl-Kammer-Straße 11
D-77933 Lahr / Schwarzwald

Germany

Tel.:    +49-(0)78 21-95 03-0
Fax:    +49-(0)78 21-95 03-20

 

E-Mail:    info@polar-form.de

Web:       www.polar-form.de

© 2019 Polar-Form Werkzeugbau GmbH